How to filter and export Clock In / Clock Out shift reports

Store managers and payroll administrators can export staff time clock records directly from Final Manage. From the History tab under Team › Clock In / Clock Out, you can filter completed shifts by date range, employee, and Outlet, then download a complete time clock report as a PDF, Excel (.xlsx), or CSV file for weekly or bi-weekly payroll.

Who can view and export shift history

Any team member whose role includes access to Team › Users (including store owners) can view and download Clock In / Clock Out reports in Manage.

Exports are available on the History tab only. Because shifts on the Active tab are still in progress and do not have final hours, only completed shifts are included in downloaded reports.

How to filter and export time clock report records

1. Sign in to Final Manage and go to Team › Clock In / Clock Out.

2. Select the History tab.

3. Choose your report period using the date selector (set to All time by default):

• Pick a quick preset: All time, Today, Yesterday, Last 7 days, Last 30 days, This month, or Last month.

• Or select custom start and end dates from the two-month calendar (future dates cannot be selected).

1. Narrow the shift list using any combination of filters:

• Search employee: Type a team member's name in the search bar.

• Employee: Select one or more employees from the list (this includes former staff members who have recorded shifts in the period).

• Outlet: Select one or more Outlets.

1. Click Download on the right side of the tab bar.

2. Choose PDF, Excel (.xlsx), or CSV.

Manage exports every completed shift that matches your active filters across all pages, not just the 25 rows visible on screen. While the file is being prepared, a loading indicator appears on the Download button, followed by a confirmation message once the download finishes.

Note: Adjusting the on-screen table columns with the Columns menu only changes your view in Manage. Downloaded files always include every shift column.

Choosing the right export format

Each download format is structured for a specific workflow:

PDF (.pdf)

Best for printing, manager sign-off, or sharing with individual staff members.

• Opens with a report header showing Report period, Exported timestamp, Company, Outlet, and Employees.

• Splits records alphabetically by employee, with each table headed by the employee's name and role, ordered from oldest shift to newest, and ending with a per-employee Total.

• Columns included: Outlet, Clock In, Clock Out, Break (min), and Hours (date and time are combined, such as Oct 7, 2026 • 10:00 PM).

• Closes with a Summary table showing total shifts and hours per employee alongside a grand Total.

Excel (.xlsx)

Best for spreadsheet review and multi-sheet workbooks.

• Includes the same report metadata header as the PDF.

• Places the Summary table (shifts and hours per employee, plus a grand Total) on the first worksheet, and gives each employee their own dedicated worksheet in alphabetical order.

• Separates dates and times into distinct columns for formula use: Outlet, Clock In Date, Clock In Time, Clock Out Date, Clock Out Time, Break (min), and Hours.

CSV (.csv)

Best for importing directly into payroll or accounting software.

• Exports a single flat table with column headers on row 1.

• Sorted alphabetically by employee, then chronologically by clock-in time.

• Columns included: Employee, Role, Outlet, Clock In Date, Clock In Time, Clock Out Date, Clock Out Time, Break (min), and Hours.

How overnight and multi-day shifts are handled

• Report period matching: A shift is included in your selected date range based on its clock-in date.

• Separate clock-in and clock-out dates: Every shift records both its clock-in date and clock-out date. If a team member works past midnight, both dates appear in the exported file so you can see the exact span of the shift.

• Total hours calculation: The Hours column reflects the full duration between clock-in and clock-out, minus any recorded break minutes.

Troubleshooting

• The Download button is disabled: Download stays disabled while the shift list is still loading, or when no completed shifts match your current filters (No completed shifts. or No shifts match your filters.). Clear or widen your employee, Outlet, or date range selection to re-enable exports.

• Filters moved into the Filters button: On narrower browser windows, employee and Outlet filters automatically collapse into the Filters panel next to the search bar. Your selected date range stays visible on the toolbar and is not cleared when you reset other filters.